Best Practices for Remote Board Meetings
People are less attentive when it comes to a remote board meeting as they would in person. It’s easy to give into the temptation to check your email, eat some food, or pick up the telephone. The good news is that you’ll be able to overcome these issues when you manage your meetings efficiently. These best practices will help you keep your virtual meetings on time safe and productive.
Make use of a trusted online portal with board management software that comes with agenda builders as well as video integration, among other useful tools, such as document centers and task managers. These tools let you conduct meetings without having to leave the portal and ensure that everyone can access them regardless of location, time zone, or device. It is a good idea to assign a moderator to your meeting. They will oversee each system and ensure the technology is working correctly.
Send reminders to attendees for the meeting at least 24 hours before the date. This will help reduce the number of no-shows and ensure that participants are supplied with all the necessary information to take part. Use an agenda template that outlines the specific details of the conference so that participants don’t wander off in the conversation.
If a member of the board is in a position to not attend a remote meeting, the board member must provide a written explanation to the board outlining their reasons and providing any reasonable accommodations needed. The board will then decide whether the excuse is legitimate. This can be a difficult process however, the board must strive to be as fair and consistent as possible.
