Board Document Management Made Easy
Board document management is a method of managing and sharing board documents and materials equally before, during and after meetings. The goal is for the board members to be able to concentrate on governance, rather than lengthy manual processes and updating documents. It can be a i loved this hassle and difficult for directors to coordinate and organize meeting-related data using patchwork solutions like email, Dropbox or couriers.
A robust program for managing your board can help alleviate these issues improving communication and governance and improve the efficiency of your organization. With features such as messaging capabilities, digital voting tools as well as meeting minutes and more, board portal software can assist you in automating many aspects of your Board of Directors’ meetings.
The right software can make it easy for your team to prep digital board books in a matter of minutes instead of hours. You can import folders or templates that you have already saved. Or, you can start with a blank slate. Then, you can share the board book in just one click. E-signature technology makes it easy to sign documents quickly, and to track their status in real-time.
During meetings members of the board can log in and immediately access all the documents that are related to agenda items. This removes the need for directors to share links to different versions. It also ensures that your board’s essential information is accessible from anywhere. It’s also easier for directors to access meeting files and other documents during meetings making it easier for them to keep abreast of the latest organizational changes and ensure that their book of directors is current.